Call Bryce (760) 908-8661Book a workflow call

Property managers & rental owners · Southern California and Mason City, Iowa

Know what needs you this week.

We turn the data already in your property software into a short weekly report, with a clear owner for every renewal, repair and vacancy. You stop being the one who has to check everything.

Book a workflow call →Call Bryce · (760) 908-8661

Know what needs you this week

“I only find out a unit's been sitting empty when I go looking.”

The data already in your property software becomes a one-page Monday report: vacancies, renewals coming due, open repairs, late rent, and the short list that needs you.

Renewals don't sneak up

“A good tenant gave notice, and nobody had asked them to stay.”

Leases coming due in 30, 60 and 90 days show up with an owner and a next step, so every renewal gets a conversation before a notice arrives.

Find the next property first

“By the time I hear about a sheriff sale, I've got a few days to research it.”

Sheriff sale, tax sale, foreclosure and probate filings in one list, each property traced to the person who can actually sign, and ranked by where it sits.

What you'd get

One page every Monday.

Your property software already has the numbers. We pull them together, and AI drafts the short list of what needs you. Nothing is sent to a tenant, and nothing changes without you.

Monday owner report

Week of October 12

Example portfolio · 48 units

Illustrative example · fictional data

45 of 48
Occupied
3
Vacant
avg 19 days
6
Renewals due in 60 days
8
Open repairs
3 older than 7 days
2
Late rent
$1,690
Needs you this week

Drafted by AI from the numbers below. You decide.

1

Approve the furnace quote at Linden Court 4A. It's been open 9 days, and that lease renews in 41 days.

YouDue Tue
2

Ask the two Oak Row tenants renewing Nov 30 to stay. Both have paid on time all year, and nobody has asked yet.

Kelsey (leasing)Due Wed
3

Refresh or reprice the 212 Birch St #2 listing. 31 days vacant, 14 inquiries, no showings booked.

YouDue Thu

Vacancies

UnitDays vacantInquiriesShowings
Birch St #231140
Linden Court 1C1793
Oak Row #6952

Renewals coming due

UnitLease endsStatus
Linden Court 4ANov 22Open repair, 9 days
Oak Row #2Nov 30Not asked yet
Oak Row #5Nov 30Not asked yet
Maple Ct #3Dec 1Offer sent
(+2 more)

Repairs older than 7 days

UnitItemDaysStatus
Linden Court 4AFurnace9Waiting on your approval
Birch St #5Dryer vent8Vendor Thursday
Oak Row #1Window7Parts ordered

Late rent

UnitAmountDays late
Maple Ct #1$8406
Birch St #3$8504

Acquisition watch

2 upcoming sheriff sales match your criteria (3 bed, under $120K assessed, within 10 miles)

Oct 223 bed$96,400

LLC-owned, person with authority found

Oct 292 bed + garage$88,100

Estate on title, petitioner identified

Equipment

Mini loader booked 11 of 20 weekdays in September · 3 repeat renters haven't booked since spring

Illustrative example · fictional names

Owner view · this week

  • Linden Court 4A leak repairChrisVendor coming Fri
  • Oak Row #2 renewal due Nov 30YouNeed to ask
  • Birch St #2 vacant 31 daysYouNeed to reprice

The owner sees what's done, what renewals are at risk, and what needs a call.

Also rent out equipment or run a side business?

Same approach. Every booking, idle day and repeat customer in one place, with a reminder when a regular's usual season comes around.

Closest results so far

We haven't published a property-management result yet. The two closest: a legal-services firm went from losing 15 clients a month to 6 over six months, and a real estate agent's call-to-appointment rate went from 0.5% to 15% after a list of about 4,000 contacts was narrowed to 200 ranked prospects.

Read the case studies →

How it works

Start small. Decide at each step.

Ready to commit?

Build

Your custom workflow tool

$4,000–6,000a month, typically

Usually three months

Ready to build now? Go straight to the build. The assessment work is included.

  • Capture from email, text, voice notes and AI chats
  • Sorting rules built from how you prioritize and assign
  • One owner and a due time on every task
  • An owner view that shows only what needs you
  • Connected to the tools you already use
  • Training for your team, measured against the baseline
Talk about a build →

After launch

Care

Ongoing support

About $1,000a month

So the tool keeps up with your business

As your business changes, the tool changes with it.

  • Fixes and updates
  • A monthly review of what’s slipping
  • New rules as you add people, services or locations
  • Small changes as your team uses it
  • A direct line to Bryce
Ask about care →

Our advice: start with the Systems Improvement Plan. You’ll see exactly what we’d build, what it costs, and what the current way is costing you, before you commit to more. You keep the written plan whether or not you hire us to build it. You see the scope, timeline, and price in writing before anything starts.

What we need from you: time with the people who do the work today, and a decision-maker at the start and the end.

Questions

What property managers ask first.

Do you work with Buildium, AppFolio, or Rent Manager?

Yes. We start with the software you already pay for. We work from its reports, or connect to its API where your plan includes it. Some plans need an upgrade for API access, and we'll tell you before you spend anything.

Do you contact my tenants?

No. Nothing goes to a tenant unless you or your team send it.

Where does tenant information go?

It stays in your accounts. We use read-only access wherever the software allows it, and your tenants' information isn't used to train AI models.

Do you score or screen tenants?

No. We don't build tenant screening or scoring. Renewal reminders are about lease dates and open work, not about people.

Where does the acquisition list come from?

Public records: sheriff and tax sale lists, court filings, assessor data, and state business filings for properties held by an LLC or trust. Some of it is pulled by hand, because not every county site allows automated access.

What does it cost?

The call is free. The Workflow Assessment is $1,000, credited toward the build, and for property managers it includes a first owner report built from your own data. A build is typically $4,000 to $6,000 a month, usually for three months, and care after launch is about $1,000 a month.

Start with one report.

Book a workflow call →Call Bryce · (760) 908-8661